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Open the live Sunrise Valley Ranch demo. Explore as guest or admin. Data resets nightly and no emails are sent.
Not another generic booking system. Every feature designed specifically for guest ranches and seasonal hospitality operations.
A seamless booking experience that captures everything you need from day one
Your guests can request reservations online with a beautiful, mobile-friendly form. They select their preferred week from your configured season, specify their party size including adults, youth, and children, and add any special requests—all without creating an account first.
The system automatically recognizes returning guests by their email address, linking new reservation requests to their existing profile and history. This means you instantly know if someone has visited before, what their preferences were, and can provide a more personalized experience.
Understand your guests before they arrive. The booking form captures how they found you—whether through a referral, your website, or social media—plus any special requests like dietary needs, accessibility requirements, or celebration occasions.
Empower your guests to manage their own stay details, reducing your workload
Once confirmed, guests can log into their personal portal to view all their reservation details, check-in and check-out dates, party composition, and important arrival information. They can also manage their account settings, update contact details, and view arrival instructions you've configured.
Each guest in a party can optionally log in to complete their own rider information form and liability waiver. Forms capture height, weight, riding experience levels for both Western and English styles, fitness level, health status, and any special considerations—all with secure digital signatures, timestamps, and IP verification.
Guests have full visibility into their financial obligations. They can view detailed invoices with complete itemization, track whether their deposit has been received, see their remaining balance, and even request boot rentals with their preferred size—all from one convenient place.
Powerful tools to manage every aspect of your guest ranch operations
Complete control over your booking pipeline. Process incoming reservation requests, convert them to confirmed bookings with one click, or create reservations manually. Assign cabins, manage guest lists, and track every reservation through its lifecycle. Season configuration lets you define your operating weeks, check-in/check-out days, and view everything in intuitive weekly or seasonal calendar views.
Sophisticated pricing engine with complete tax compliance. Configure seasonal rates for adults and children, set up sales and lodging tax percentages, and define State Department of Revenue allocation breakdowns. Apply discounts, add custom charges, record payments, and generate professional invoices. Every financial aspect can be overridden per-reservation for maximum flexibility.
Manage your entire user base and keep everyone informed. Create and edit user accounts, assign roles, track login activity, and filter by age categories. Customize every email template with dynamic variables, create reusable text blocks, and configure system-wide content like liability waivers. Admins can even complete forms on behalf of guests when needed.
Specialized views designed for matching guests with the perfect horse
See all arriving guests at a glance with the dedicated Wrangler Week View. Browse through each week of your season to review who's coming, their hometown, and whether they're return visitors—helping you prepare for the week ahead.
Access the riding information that matters for safe horse assignments. View each guest's Western and English riding experience levels, how long they've been riding, how frequently they ride, and their overall fitness level—all collected through the digital rider forms.
Critical details for horse matching and safety. View each guest's height and weight for proper saddle selection, health status for activity planning, and any special considerations that might affect their riding experience. Track assigned horses and saddle numbers right in the system.
“Booking Marshal transformed how we manage reservations. What used to take hours of spreadsheet work now happens automatically. Our guests love the self-service portal, and our staff has all the information they need at their fingertips.”
Deborah Halmay
Owner, Lazy L&B Ranch
Want to see all features in action?
Try it for yourselfGeneric booking systems don't understand your business. We built something that does.
Not a hotel system awkwardly adapted. Every screen, every workflow, every report designed for weekly turnover, seasonal operations, and the unique needs of guest ranches.
Built by Awaken Solutions, a professional development firm serving clients worldwide since 2001. Real engineers, proven methodologies, and enterprise-grade code quality.
Co-designed with the Halmay family of Lazy L&B Ranch. Every feature tested against real bookings, real guests, and real ranch operations in Wyoming.
Reservations, payments, rider forms, email templates, invoices, tax compliance, and reporting—all integrated from day one. No plugins, no workarounds, no gaps.
Secure authentication, encrypted data transmission, role-based access controls, and audit trails. Your guest information stays protected with modern security practices.
No call centers, no ticket queues. Talk directly to the team that built the system. We'll even help migrate your data from spreadsheets, WordPress, or other systems.
Celebrating 25 years of excellence
Awaken Solutions is a web and app development firm based in the Laurentian lakes region, outside of Montreal, Canada, serving clients around the world since 2001. We are a team of passionate engineers and developers who pride ourselves on delivering outstanding results and professional service.
Family-owned Wyoming dude ranch
The Halmays—Tyler, Julia, Jason, Deb, Felicity, and Summer—are the heart and soul behind Booking Marshal's design. Their award-winning Wyoming guest ranch near Jackson Hole has been the proving ground for every feature, ensuring the system meets real-world ranching needs.
Lock in promotional launch pricing before long-term rates take effect. Choose a clean start, or bring your existing reservations with you.
Then just
Half the long-term monthly rate. Same complete system, same direct support.
Begin with a clean slate. We waive the onboarding fee entirely when you are not migrating data from another system.
Onboarding
Migration plan waived for a fresh start
Bring reservations, guests, and history from your old system. We handle the migration at a promotional launch rate.
One-time migration
Half the long-term $1,000 migration plan
Launch pricing is $500 to migrate existing data, or waived if you start fresh, then $300 per month. Long-term rates will be $1,000 for migration and $600 per month.
Try the live demo yourself, or reach out when you're ready to talk about onboarding your ranch.
Jump into a live Booking Marshal demo with sample reservations, guest and admin accounts, and the full workflow. No signup required.
Whether you're ready to onboard, have technical questions, or need help migrating your existing reservations—we're here to help.